Job Description

Executive Assistant to the Chief Finance Officer

Full time, 3 days/week on-site

London, Kings Place

We are currently looking for an Executive Assistant (EA) to support C Suite Director based in Rolls-Royce offices at Kings Place, London. This is an outstanding opportunity for a well-organised and passionate individual to apply your administration experience in an extremely high-profile role, supporting a senior C-suite executive of a top and FTSE 100 company.

We pioneer cutting-edge technologies that deliver clean, safe and competitive solutions to meet our planet’s vital power needs. We’re proud to be part of the pathway to net zero as we power society for generations to come.

This is an interesting opportunity to operate in a busy, world-class engineering and manufacturing environment.

Why Rolls-Royce?

Rolls-Royce is one of the most enduring and iconic brands in the world and has been at the forefront of innovation for over a century. We design, build and service systems that provide critical power to customers where safety and reliability are paramount.

We are proud to be a force for progress, powering, protecting and connecting people everywhere.

We want to ensure that the excellence and ingenuity that has shaped our history continues into our future and we need people like you to come and join us on this journey.

We’ll provide an environment of caring and belonging where you can be yourself. An inclusive, innovative culture that invests in you, gives you access to an incredible breadth and depth of opportunities where you can grow your career and make a difference.

What we offer

We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Your needs are as unique as you are. Hybrid working is a way in which our people can balance their time between the office, home, or another remote location. It’s a locally managed and flexed informal discretionary arrangement. As a minimum we’re all expected to attend the workplace for collaboration and other specific reasons, on average three days per week.

What you will be doing

In this role, you will:

Manage the diary for C Suite Director, including arranging meetings, anticipating requirements, and preparing, checking and circulating materials in advance if necessary
Manage the inbox, and mail on behalf of the C Suite Director, using judgement to prioritise or redirect accordingly
Be the first point of contact for enquiries on behalf of the C Suite Director, screening calls and responding to queries directly
Build and maintain effective working relationships with the C Suite Director’s key contacts, such as customers, suppliers, government or regulatory bodies, along with senior leaders and their teams across the organisation
Produce professional documentation, create presentations and prepare reports and minutes to the required deadlines in support of the C Suite Director
Organise and project-manage delivery of complex global events for the C Suite Director such as off-site conferences, including the relevant administrative, logistical and hospitality arrangements

Who we’re looking for:

At Rolls-Royce we put safety first, do the right thing, keep it simple and make a difference. These principles form the behaviours that guide us and are an essential component of our assessment process. They are the fundamental qualities that we seek for all roles.

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives which are crucial to innovation and problem solving. We believe the more diverse perspectives we have, the more successful we’ll be. By building a culture of caring and belonging, we give everyone who works here the opportunity to realise their full potential.

Have significant previous experience in a senior PA/EA role in a similar fast-paced FTSE 100 environment, having provided C-suite and board level support
Have excellent planning and organisational skills, with excellent attention to detail and a high degree of accuracy in work
Are able to predict needs, prioritise and exercise judgement and discretion, suggesting appropriate options when obstacles appear, and acting autonomously
Are able to gather information from a variety of sources, both internally and externally and process and evaluate data accordingly with little guidance
Take every opportunity to improve your skills and knowledge and ensure that you really understand our business
Contribute to continuous process improvement activities, by identifying areas for process and system improvement, and creating and updating administration operating procedures
Have an advanced level of computer literacy in Microsoft Office Applications

You can learn more about our global Inclusion strategy at Our people | Rolls-Royce

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.

Job Category

Secretarial / Clerical